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Data Protection and Privacy Policy

Updated on 17 March 2023

I. Introduction


Leader Associates Limited, a company duly registered under the laws of Hong Kong,  (hereinafter referred to as "Leader Associates," "we," "us," or "our"), is a global leading renewable energy events organizer. This Privacy Policy (hereinafter referred to as the "Policy") sets forth the terms and conditions governing the collection, use, disclosure, storage, and protection of your personal information when you interact with us through our events, websites, and other online services (collectively referred to as the "Services").


Please read this Policy carefully to understand our practices regarding your personal information and how we handle it. By using our services, you acknowledge and agree to the terms outlined in this Policy.


II. Information We Collect


We may collect and process the following types of personal information:


  • Personal and contact information, such as your name, company, job title, email address, postal address, and phone number;

  • Technical information, such as your IP address, browser type, operating system, and referring website addresses;

  • Event-related information, such as your registration, attendance, and participation details;

  • Communication preferences, including your opt-in and opt-out choices for receiving event updates and promotional materials;

  • Any other information you voluntarily provide to us through our website, email, or other forms of communication.


III. How We Collect Information


We may collect personal information through various means, including:


  • Directly from you when you register for our events, sign up for our newsletters, submit inquiries, or communicate with us;

  • Through our website and online services, including the use of cookies and similar tracking technologies;

  • From publicly available sources or third-party sources, such as social media platforms, event sponsors, or clients who engage us to organize events.


IV. How We Use Your Information


We may use your personal information for the following purposes:


  • To provide and manage our services, including organizing events, processing registrations, and responding to inquiries;

  • To communicate with you about our events, promotions, resources, or other relevant information;

  • To improve our website, services, and user experience;

  • To comply with applicable laws, regulations, and legal processes


V. Legal Basis for Processing Personal Information


We process your personal information based on one or more of the following legal grounds:


  • Your consent, where you have explicitly provided it;

  • The necessity to perform a contract with you or to fulfill your requests;

  • The necessity to comply with a legal obligation or regulatory requirement; and

  • Our legitimate interests in providing and improving our services, protecting our rights, and maintaining the security of our systems and users.


VI. Disclosure of Personal Information


We may disclose your personal information to the following parties under the following circumstances:


  • To our affiliates and service providers for the purposes outlined in this Policy;

  • To event sponsors, with your consent or based on our legitimate interests in organizing and promoting events;

  • To comply with legal obligations, respond to legal processes, or protect our rights, property, or the safety of our users or the public;

  • In connection with a merger, acquisition, or sale of assets involving Leader Associates Limited, where your information may be transferred to the new owner; and 

  • With your explicit consent or direction.


VII. International Data Transfers


We may transfer your personal information to countries outside your jurisdiction, including to countries that may not have the same level of data protection as your country. We will take appropriate measures to ensure the security of your personal information during such transfers, in accordance with applicable data protection laws.


VIII. Data Security


We employ reasonable organizational, technical, and administrative measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no method of data transmission or storage can be entirely secure, and we cannot guarantee the absolute security of your personal information.


IX. Third-Party Processors


We may use third-party processors, such as Freshworks Inc., Zoho Corporation, and Ltd., to help us provide our services and manage your personal information. These processors may store your personal information in data centers located in the United States or other countries. We require our third-party processors to comply with applicable data protection laws and maintain appropriate security measures to protect your personal information.


X. Opt-in Communications


By voluntarily opting in to receive updates about our events, you agree to receive relevant and valuable communications, including invitations to our prominent events and webinars, access to our most recent resources, and promotional offers on services related to our events. You may modify your preferences or opt-out at any time using the links provided in our emails.


XI. Unsolicited Communications


Even if you have not opted in to receive event updates, we may still use your personal information to contact you with relevant event updates and information under the following circumstances:


  • If you have previously attended one of our events and we believe you may be interested in receiving related updates and information;

  • If we believe you may be interested in event updates based on the information we have about you; or

  • If a client requests us to contact you in the context of our engagement by that client.


You may opt-out of receiving such communications using the unsubscribe link provided in our emails.


XII. Cookies and Technical Information


We may use cookies on our website to enhance user experience and gather technical information, such as your IP address, browser type, operating system, and referring website addresses. You may adjust your browser settings to manage or block cookies.


XIII. Retention Period


We will retain your personal information for the following defined periods of time:


  • Website visitors: 5 years

  • Website users: 5 years

  • Event participants: 5 years after the last event attended

  • Event speakers: 5 years after the last event as a speaker

  • Event sponsors: 5 years after the last event sponsored

  • Website cookies: 5 years

After these periods, we will securely delete or anonymize your personal information in accordance with our data retention and deletion practices.


XIV. Rectification and Erasure of Personal Information


You may request the rectification or erasure of your personal information by contacting us at We will take appropriate action to update or delete your information as required by applicable laws.


XV. Changes to This Privacy Policy


We reserve the right to update or modify this Privacy Policy at any time without prior notice. we suggest that you visit this link each time you use the website.


XVI. Contact Information


If you have any questions or concerns regarding this Privacy Policy or our data processing practices, please contact us at


This Privacy Policy was last updated on March 17, 2023.





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